South West Phoenix Constitution Name.
The name of the body is the South West Phoenix.F.C. Inc., [ hereinafter called the Phoenix ].
Objects.
The objects for which the Phoenix is established shall be:
To promote, encourage and develop the game of Association Football in the South West Region of Western Australia, in accordance with the laws of the game as laid down from time to time by the Federation of International Football Associations [ F.I.F.A.].
The SW Phoenix will be for the purpose of developing players of the South West Region, the club teams will be the Development Teams of and for the South West Region
To purchase lease or hire or otherwise acquire any real or personal estate for the purpose of the Phoenix.
To lay out construct, build, erect, alter or maintain any such buildings which are the property of the Phoenix.
To invest and deal with the monies of the Phoenix not immediately required by the Phoenix upon such securities authorised by law and in such a manner as may be from time to time required.
To improve, manage, develop, sell, mortgage, dispose of or surrender all or any part of the property or rights of the Phoenix as may be deemed necessary and to liquidate, redeem or pay off such obligations and securities or any of them.
To do all things as the Phoenix may consider are for the benefit or in the interests of the South West Phoenix and Association Football within the South West Region.
Affiliation.
The Phoenix shall be affiliated with the relevant bodies both State and National .
Membership.
The Phoenix shall consist of such persons [ hereinafter called Members ] who are financial members of the Phoenix.
The admission of new Members to the Phoenix shall be decided by simple majority of Members that are financial members of the Phoenix.
Membership Fees for playing and non - playing members shall be decided annually by the Board.
Life Membership.
Any person who has rendered outstanding service to the Phoenix may be elected a Life Member at an Annual General Meeting on a vote of not less than two thirds [ 2/3rds ] of those present and entitled to vote, Provided that only one such person shall be elected at an Annual General Meeting.
Life Members shall be entitled to free entry to any game fixtures that are arranged by the Phoenix and also to their Board Meetings.
Nominations for Life Membership must be lodged with the Secretary twenty - eight [ 28 ] days prior to the Annual General Meeting.
Players Fees.
The annual fee shall be determined by the Members at an Annual General Meeting on a recommendation of the Phoenix Board of Directors.
Management of the Phoenix.
The Phoenix shall be governed by a Board of Directors [hereinafter called the Board
The Board shall consist of Chairperson, Vice Chairperson, Secretary, Treasurer, Registrar, and Players Representative.
The positions on the Board shall be honorary unless otherwise determined by the Board.
Each member of the Board shall hold office from the close of the Annual General Meeting at which they are elected until the close of the second Annual General Meeting following and shall be eligible for re - election provided that the offices of the Chairperson, Treasurer and Registrar become vacant at an alternate Annual General Meeting, to the offices of Vice Chairperson, Secretary and Players Representative.
The election to fill the positions on the Board each year shall be conducted at the Annual General Meeting or at a Special General Meeting called for that purpose.
All the administrative powers of the Phoenix except when provided to the contrary shall be vested in the Board.
Duties of the Board of Management Directors.
The Chairperson.
The Chairperson Shall preside at all meetings of the Phoenix or at all other meetings at which his/her attendance may be required.
He/she may at his/her discretion or at the requisition of three [3] Board members call special meetings of the Board and generally ensure the well being and objects of the Phoenix.
He/she shall ensure that business at all meetings is conducted in the proper manner.
The Chairperson shall have a casting but not a deliberate vote.
Vice - Chairperson.
The Vice - Chairperson shall in the absence of the Chairperson fulfil the duties of the Chairperson under the same conditions.
Secretary.
The Secretary shall conduct the business and correspondence of the Phoenix under the direction of the Board.
He / she shall keep or cause to be kept full and accurate minutes of the proceedings at all meetings.
Should a Minute Secretary or Assistant Secretary be appointed he / she shall carry out such duties as are delegated to him / her by the Secretary.
Treasurer.
The Treasurer shall receive all monies on behalf of the Phoenix, give receipts therefore on the official receipt of the Phoenix and pay such monies to such account or accounts at such bank as the Board may from time to time decide upon.
He / she shall submit at each Board meeting a full income and expenditure sheet and a statement of account at Phoenix Members meetings.
He / she will prepare an Annual Balance Sheet and Statement of Account and present same duly audited to the Annual General Meeting of the Phoenix together with a proposed draught Budget of expenditure and a Solvency Statement for the ensuing financial year.
Registrar.
He / she shall be responsible for the registration of players and ensure adequate records are kept on all matters matters pertaining to players under the jurisdiction of the Phoenix.
Players Representative. Shall bring to the Board the players consensus of opinion and any other matter pertaining to players.
Meetings of the Board of Directors.
The Board shall meet as the occasion requires for the transaction of the business of the Phoenix.
Such meetings shall not be at more than twentyeight day [ 28 ] day intervals.
At all meetings of the Board three [ 3 ] members shall form the quorum.
At all meetings of the Board all persons present and entitled to vote shall vote on all motions and such vote shall be so noted.
At AGM, EGM, and GM meetings the executive Committee will have one vote per Board Member, the Chairman has a casting and not a deliberate vote.
The Board shall act by resolution and a resolution upon being declared carried by the Chairperson shall become binding on all members.
Powers of the Board of Directors.
The Board through the Phoenix will be the governing body for the Development Teams of the South West Region.
It shall adjudicate on all matters brought before it which in any way affect the Phoenix or the well being of the game.
It shall adopt, amend or make By - Laws as it shall deem advisable Provided that such By - Laws be not inconsistent with F.I.F.A. nor the Constitutions of the State or National governing bodies.
It shall appoint special committees as it may deem necessary and for that purpose co-opt any person it may think fit and delegate to such persons or special committees duties and responsibilities it may decide upon.
It shall have the power by resolution to suspend dismiss or expel any Officer, Board or Committee member, Official or any Member deemed to have contravened this Constitution or By - Laws and after due inquiry submit a full report on the matter to the Club Members, but such dismissal or expulsion shall be subject to appeal.
It shall perform all such administrative acts as may be necessary for carrying out the objects of the Phoenix in accordance with the Constitution and By - Laws.
It shall have the power to decide Phoenix policy and its decision shall be binding on all Members of the Phoenix.
If a Board Member should die or absent himself / herself fromt.
It shall co-opt to the Board to fill any vacancy such person as it may deem suitable under the same term and conditions as his / her predecessor.
It shall have power to elect a Phoenix Patron or Patrons.
It shall interpret this Constitution and By - Laws and any resolution passed by the Board to determine and decide any
question not provided for in this Constitution and By - Laws and any interpretation and decision thereon shall be binding on the Phoenix PROVIDED that such interpretation and decision be not inconsistent with F.I.F.A., State and National governing bodies Constitutions, nor the provisions of this Constitution.
Powers and Duties of Members.
Members shall meet with the Board not less than four [ 4 ] times per annum.
A quorum of the Board of Directors three [ 3 ] shall be present at all or any meetings of the Phoenix.
Any majority of Members may request in writing to the Secretary to call an Extraordinary Meeting of the Phoenix subject to the conditions set out hereafter.
Annual General Meeting.
The Annual General Meeting of the Phoenix shall be in the month of January each year at a time and place to be determined by the Board.
All Members shall be represented at an annual general meeting.
Nominations for Offices on the Board of Directors shall be lodged with Secretary twenty-eight [ 28 ] days prior to the commencement of the meeting. Such nominations shall be in writing and signed by the proposer, seconder and candidate.
Notices of Motion shall be forwarded to the Secretary twenty- eight [ 28 ] days before the annual general meeting and notices received after that date shall be disregarded.
Alteration or revision of the Constitution shall only be conducted at an annual general meeting or at an extraordinary general meeting called for that purpose.
Notice of Meetings - AGM - EGM - GM.
The Secretary shall at least fourteen [ 14 ] days before any such meeting make known stating the time when and the place where it shall be held and any notices of motion, nominations for offices and business to be brought before such meeting.
Notice of such meeting shall be sufficiently served if sent by post to the last known address of a Member . Such notice shall also be published in the relevant newspaper for Annual General and Extraordinary Meetings.
No business other than business of a formal nature shall be conducted at such meeting.
Any decision made at an Extraordinary meeting of members shall be binding on the Board.
Quorum.
At AGM, EGM, GM meetings two thirds [ 2/3 ] of all Members present and entitled to vote shall form the quorum. Subject to the provisions of .11.2. of this Constitution.
Voting Powers.
All financial Members shall be entitled to one [ 1 ] vote at all meetings.
All motions to amend this Constitution shall be carried if three fourths [ 3/4 ] of those present and entitled to vote, vote for the motion, resolution or proposal.
All other motions, resolutions and proposals shall be carried by simple majority.
Appointment of Boards and Sub - Committees.
The Board of Directors may appoint the following Boards or Sub - Committees or persons whose positions shall be honorary:
An Appeals / Complaints Board which shall consist of not more than five [ 5 ] and not less than three [ 3 ] persons who are not officials or members of the Phoenix.
A Constitution and By - Laws revision Committee.
A Public Officer who shall report as per the Associations Incorporation Act
The Board may also appoint any other sub - committee deemed necessary.
Audit of Club.
The Phoenix shall appoint a competent person at the AGM to audit the clubs financial dealings as defined under the Associations Incorporation Act.
Examine the books accounts and vouchers and relative financial records of the Phoenix annually.
Prepare a report on the audit for presentation at the annual general meeting together with Balance Sheet, Profit & Loss Account, Statement of Affairs and a Solvency Statement.
Report immediately to the Board of Directors any deficiency in money or goods.
Common Seal.
The Common Seal of the Phoenix shall be kept in the custody of the Secretary and shall only be used on orders signed by the Chairman of the Board of Directors [ or in his absence the Vice Chairman ] and Secretary jointly.
Standing Orders of the Council.
The order of business at all meetings except Extraordinary General Meetings shall be as follows:
Attendance Register and apologies recorded. Continued on Constitution 2
